This Privacy Policy (“Policy”) sets out the principles and rules of personal data protection by OpenMind Spółka z ograniczoną odpowiedzialnością, registered office in Poznań (Bydgoska 2/8, 61-127 Poznań, Poland), entered in the commercial register under number (KRS): 0000904779, kept by the District Court Poznań – Nowe Miasto i Wilda in Poznań, 8th Commercial Division of the National Court Register, tax number (NIP): 7822898605, statistical number (REGON): 389116600 (“OpenMind”).
The principles and rules apply to personal data processed by OpenMind in connection with services which it provides, including through www.vidvi.com, personal data processed in connection with the online contact form, as well as personal data of persons interested in the OpenMind newsletter.
This Policy complies with the personal data protection policy defined in GDPR – Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (OJ L 119, p. 1), hereinafter “GDPR”, which OpenMind has adopted.
We encourage you to read the Policy and, should you have any questions or concerns, please contact us directly.
PERSONAL DATA CONTROLLER
The personal data controller is: OpenMind (“Controller”), e-mail: office@vidvi.com.
GENERAL RULES OF PROTECTION
Legitimacy – OpenMind is committed to protecting your privacy and processes data in a legitimate manner
Security – OpenMind ensures an appropriate level of data security by taking continuous efforts to this end
Data subject rights – OpenMind enables the data subject to exercise his/her rights and implements them
DATA PROCESSED BY OPENMIND
Personal data means any and all information about an identified or identifiable individual. Personal data is not information on the basis of which a specific individual cannot be identified.
The data that can be processed by OpenMind (“Data”):
Identifying information – first name and surname;
Contact details – telephone number, shop address, e-mail address;
Usage data – describes the use of electronic services, such as ID of the telecommunication network endpoint or user’s IT system, or information about the start and end or the scope of each use of OpenMind services;
Marketing data – related to the user’s consent to receive OpenMind’s marketing materials and commercial offers (newsletter).
DATA COLLECTED BY OPENMIND PURPOSES
The Data is provided to OpenMind directly by the data subject when establishing a business contact or other cooperation. The Data is provided on voluntary basis, however without it a contract, contact or cooperation cannot be performed and OpenMind’s marketing services provided.
Purpose of processing
Legal basis
Data retention
Conclusion and performance of a contract, including contacts in performance of the contract
GDPR Article 6(1)(b) (necessary to conclude and perform a contract)
Until the end of the services
Complaint processing, including technical issues
GDPR Article 6(1)(f) (legitimate interest of VIDVI)
Until the end of the complaint processing or solution of the technical issue
Exercise and defence of claims under a contract or connected with the provided services
GDPR Article 6(1)(f) (legitimate interest of VIDVI)
Until the end of the statutory time bar
Compliance with statutory obligations under tax and accounting regulations
GDPR Article 6(1)(c) (necessary for regulatory compliance)
Until the end of the statutory time bar or the statutory archiving period in accounting
Customer contact, including VIDVI service marketing
GDPR Article 6(1)(f) (legitimate interest of VIDVI)
Until cancellation of the user’s consent to receive communication or information (based on the Electronic Supply of Services Act or the Telecommunications Law) or effective objection to the personal data processing
Newsletter distribution
GDPR Article 6(1)(a) (consent)
Until cancellation of the user’s consent or effective objection to the personal data processing
Customer contact for the purpose of VIDVI service marketing
GDPR Article 6(1)(a) (consent)
Until cancellation of the user’s consent or effective objection to the personal data processing
Display of profiled marketing content based on cookies
GDPR Article 6(1)(a) (consent)
Until cancellation of the user’s consent or effective objection to the personal data processing
PERSONAL DATA CONTROLLER
OpenMind may disclose the Data to its contractors and entities entrusted by it with technical processes, such as:
authorised staff and collaborators;
external providers of accounting, HR and archiving services;
external vendors of office software;
external providers of other services, including marketing, IT, programming, website maintenance, as well as website services, tools and scripts used on the website;
external providers of IT infrastructure, hosting services, mailing tools;
The Trusted Partners (Annex 1) to the extent of marketing support tools and statistical services used by us.
RIGHTS OF DATA SUBJECT
The data subject has the right to: